Creating eInvoice

In general, walk-in individual customer does not need eInvoice as he/she cannot claim tax deduction / tax relief at all.

However, if a customer insists on obtaining an eInvoice, then Goldsmith can conveniently use mykad reader (available from Techsoft) to read the required information from the myKad/myPR or provide a form for customer to fill in their details in order for eInvoice to be issued.

Sample Form for Customer Requesting eInvoice (If no mykad reader / mykad is available)

Buyer Details for eInvoice Purpose
Name
ID (BRN/IC/Passport)	TIN
SST# (NA if none)
Email(optional)	Phone
Address1	City
Address1(optional)	PostCode
Country	State
Terms : The data provided is purely for purpose of eInvoice

Steps In Creating eInvoice

1. At Sales, insert customer mykad into the mykad reader and click “Mykad” button.

2. GJIS will automatically retrieve the customer record (if existing customer) or will create a new customer record (if new customer)

2a.If New Customer :

Create New Customer name by reading MYKAD (if not Malaysian, use Passport #)

Compulsory: Name, ID, TIN, Address1, City, State, Country

Note:

SST – “NA” if not available

Email – leave blank if not available

TIN # - if not available or not provided by customer, use:

“EI00000000010” for Malaysian or

“EI00000000020” for foreigner

3. Perform sales like before.

4. Goto Reports - eInvoice Malaysia - SalesByInvoiceNo.

5. Click “Retrieve” button and Sales listing for the day will appear.

Point your mouse at the Invoice No (1058396 at above example) and doubleclick

Doubleclick on “1058396”

6. Click on “MYINVOIS Data” button

7. The details for completing eInvoice form will show up:

At this point, you have two options (Direct LHDN API option and Manual Free LHDN myinvois portal option):

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A. DIRECT API to LHDN OPTION

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Once invoice has been completed at Step 7 ready for eInvoice submission.

Step 8. Simply Click “Submit” button

Invoice listing will be updated with “SUBMITTED-mmm-dd” status

Step 9.

Wait 1-5 sec. click on “GetUUID” (if not click, system will auto pull data from LHDN every 10min)

If invoice is valid and processed by LHDN, a uuid and longid will be downloaded

and you can print your invoice with the required QR Code

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B: FREE OPTION: manual filling in data on LHDN myinvois portal:

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These data will be required to fill in the fields in MYINVOIS portal

(https://myinvois.hasil.gov.my/)

See Video1 on how to fill in the LHDN myinvois page.

NOTE: In above screen, when you click on each field, GJIS automatically “Copy”the data for you. You only need to point your mouse on LHDN Myinvois field and press “CTRL-V” to paste the data into the field.

Example:

When you click/Highlight “InvoiceNo”, GJIS will automatically copy “10-1058396”

(You do not need to press CTRL-C to copy)

You will then click on Internal ID, Click “Override”, select the internal id to override, and press “CTRL-V”

GJIS Screen	LHDN Myinvois Portal
1 Click/Highlight Invoice No.	2 Click “Override” and highlight the internal ID. 3 Press CTRL-V (to paste)

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9. Click “Continue” to Line & Item Page (MyInvois Portal)

10. Click “Add Line”

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11. Scroll down to Taxes and click “Add Tax”, then Select “Not Applicable” and finally click “Add”

12. Click Continue to next page

13. Click “Continue” again at the “Additional Information” page

(There is no need to fill in anything as this page is optional)

14. Finally, at the “Summary and Submit” page, double check your data and click “Sign and Submit Document” to complete the process

A message box “Document Submitted” will appear with a long string (document submission id).

15. Click on the long link above to see the submission status.
If Status is “Valid” you can click on Print link to generate the eInvoice on your browser.

16. You will then see the einvoice with the QR code (top right corner).

17. Once you see the QR Code, go back to this page, and scan the QR code in order to capture the UUID and LongID which in turn will be printed on our receipt.

Your 2D Scanner should be able to scan the QR on the computer screen directly without printing it out on paper.

Mouse Click Here then Scan QR on Screen

18. Lastly click “Update EI Data”. QR Code will be generated and when you reprint invoice from GJIS, a QR Code will be printed on top

Sample Receipt with QR Code per LHDN requirement